Overview
Programme planner or session planner?
If you are using the session planner rather than the program planner, the following instructions are relevant:
If you would like to schedule contributors, sessions and events or use the graphical planning overview, please contact us!
Preparations
Setup rooms, session types and topics
Before you start planning the program, insert your rooms and categories in the "Program planning > Settings" section.
Categories are tags that are generally used to group the program by either session types or session topics. You can define the categories individually, giving you the flexibility to plan any session format you like.
> Settings
Programmansichten: Liste und Kalender
Sie können Ihr Programm in zwei verschiedenen Ansichten planen:
1. Program list view
The "program list view" gives you an overview of all scheduled program items including scheduled sessions. This view also provides a number of search and filter functions.
2. Program calendar view
The "program calendar view" is where you create and edit the program in a graphical overview structured by rooms and times. Simply drag and drop to insert, move and schedule items here.
Program types
The following program types are available for your program planning:
The differences are explained and examples are given in the article "Program types".
> Program types
Persons
You can schedule persons with the following roles in your program:
Invited speakers
Chairs
Moderators
(Abstract) presenters
In an extended program version, you have the option of managing the invitations of the persons in Smart Abstract. Please contact us.
> Add speakers
> Add moderators or chairs
Publishing your program
As soon as you want to publish your program, you can prepare this in the following ways:
Checking for duplicates
In the "Program planning > Persons > Merge duplicates" area, you will see a list of persons whose profiles have a high degree of similarity and who you can merge.
Checking personnel conflicts
Under "Program planning > Conflicts", you can check for persons with possible conflicts, e.g. due to time overlaps or bottlenecks.
Numbering
Once the program is finalised and not many changes are expected, you can get a better overview and orientation by assigning session and presentation numbers.
> Numbering
Printed program
To publish a printed program booklet or make a program available as a PDF download, export the program as a file.
Technology on site
The technology report is available for planning the required technology on site.
