Address duplicates
Schedule persons
You can merge users who exist more than once in the system as copies or duplicates.
How do duplicate addresses occur?
Duplicates can be caused when people are created in the system in different ways. Examples:
Person A is created as the presenting author of an abstract and comes from Munich, for example.
When planning the program, Person A is created as a session leader from München.Person B is created in two different abstracts as co-author with different institutes.
Person C registers during submission with the email address: submitter@email.me. During program planning, person C is added again as an invited speaker, but this time with a different email address, e.g. speaker@institute.org.
Manual merging
Duplicates are merged in different areas, depending on how the duplicate was created (see above: How address duplicates are created?):
Case 1: A person is mentioned more than once as a contributor in the program planning or as an author in different abstracts, with different surnames, first names or cities (examples of person A and B).
Case 2: A person is listed as a user of the system with two different email addresses (example person C).
See also: Change user email
Case 1: Duplicates of contributors / authors
Before publishing the program, do you want to manually merge duplicates?
Navigate to
> program planning
> Persons
> Merge duplicates
Before publishing the digital author list, do you want to manually merge people who appear more than once?
Navigate to
> Abstracts & Reviews
> Manage authors
> Merge duplicates
Note: Authors named twice are automatically linked in the "Author index" file.
In the "Merge duplicates" view list, duplicate entries are displayed one below the other.
1. Compare the duplicate entries in the "Last name", "First name", "Title" and "City" columns.
2. Decide which entry should be used as the reference address.
Tip: Check which address is "less useful", e.g. because the information is incomplete, misspelled or out of date.
If you are unsure, the "Address state" can help: "Submitter" means that this address was usually entered by the person themselves when submitting and is probably more up to date than if someone else enters the "Author address" of a co-author.
3. Transfer the unwanted address by clicking the white arrow in the red circle in the "Duplicates" column.
Note: The change can be undone at any time.
See: Verknüpfte Adressen trennen
Case 2: Users with two different email addresses
If you were unable to merge the duplicates using the method below, please go to the "Users" section and perform the merge there.
See also: E-Mailadresse für Benutzerkonto ändern
Automatic merging
During the abstract submission process, the system checks whether the authors already exist by creating other abstracts.
If the criteria match, the persons are automatically linked. You can view the linked persons/addresses in the system and undo the link.
