Add rooms

Settings

Before you start planning, the first step is to create rooms for your event.

If you are using the Session planner, Hier fortfahren

Navigate to:
> Program planning
> Settings
> Rooms

• Room

  Enter the name of the room here, e.g. "London room" or "Poster gallery".

• Number of seats

  You can enter the number of seats to be displayed in the graphical planner:

• Room visibility

  You have the option to plan events in rooms that are not visible to attendees when your digital program is published in the smart Conference App or online Session Planner.
  Change here the setting from "Public" to "Hidden".
  

• Personal note

  Add notes about the room, such as seating, lighting, accessibility, power sources, etc.

• Livestream

  It is possible to schedule rooms with livestream. Please contact us for more information.
  

• Saving

  Confirm your details by clicking the Save button.

You can create as many rooms as you like.

Edit rooms

Completed rooms are displayed in a list and can be edited, deleted or reordered from here.

• Edit rooms
  Click on the pencil icon on the left to open the room form for editing.

• Delete rooms
  Click the trash bin icon on the right to delete a room.

• Changing the order of rooms
  The order of rooms affects how they are displayed in your schedule: the top room in your room list is displayed on the far left in the "Program calendar view".

You can change the order using drag and drop.

You can check the correct display in the "Program calendar view".

Session planner: Create a room

Navigate to
> Session planner
> Settings
> Rooms



1. Create rooms (form)

1. Create a room:
Enter the name of the room, e.g. "Berlin Room" or "Poster Gallery".

2. Personal note:
Optional – note any comments about the lighting or accessibility of the room.

3. Confirm your entries by clicking the Save button.

You can create as many rooms as you like.

2. Edit rooms (list)

Completed rooms are displayed in a list and can be edited, deleted or modified.

• Edit rooms
  Click on the pencil icon on the left to open the room form for editing.

• Delete rooms
  Click on the trash can icon on the right to delete a room.

• Changing the order of rooms
  The order of the rooms affects how they are displayed in your program: the top room in your room list is displayed on the far left in the session planner.
  

You can change the order by dragging and dropping.
The rooms you create will be available to you when you create sessions.