Plan event
Use the program type "Event" to plan non-scientific events (see below: Examples: Event formats).
You can schedule events at two different levels:
As an program item on the main level or in parallel with sessions, which can be scheduled in the graphical calendar view.
As an program item scheduled within a session.
Schedule event at the main program level
Open the "Program List" or "Program calendar view"
Select the "Event" button
Create and save the event title and other basic data for the event
Events without room assignment:
If it is not clear which room the event will take place in, you can create the event without a room. In the graphical planner, events without a room are listed under "Not scheduled (n)".
To schedule them, drag and drop them into the schedule.
Scheduling events across multiple rooms
The opening, breaks, registration, on-demand contributions or supporting programs are events that often need to be planned for several rooms or without reference to a room. Proceed as follows:
Example: Scheduling a lunch break
Create an event with the title "Coffee break"
Under "Room", select "Mark all rooms"
Under "Hide rooms", select
Yes
The break will have an effect on all rooms with the break marker:
Plan an event within a session
Open a "Session"
Open tab: "Scheduling"
Select button: "Add event"
Create and save the session title. The other basic data is taken from the session.
Unscheduled lectures / events:
When the event is saved, it is automatically added to the schedule as the next or last item. The presentation duration is taken from the preset presentation duration in the Preferences.
If the remaining time in the session is less than the preset presentation duration in Preferences, the event is added to Unscheduled presentations / events.To plan it later, drag it to the session schedule.
The presentation duration is based on the duration in minutes stored in the session under the selected item:
Link contributors
Once you have saved the event, all the tabs for adding moderators, for example, will be active.
You can add contributors immediately or at a later stage, for example after the moderator has confirmed their attendance.
Link contributors
Once you have saved the event, all the tabs for adding moderators, for example, will be active.
You can add contributors immediately or at a later stage, for example after the moderator has confirmed their attendance.
You can add contributors immediately or at a later time, after their participation has been confirmed, e.g. by the moderator.
> Add chairs / moderators
Examples: Event formats
Event formats that are often planned in parallel to meetings or across all meeting rooms, e.g:
Opening
Breaks or registration
General meeting
Social program
Events often planned within meetings, e.g:
Discussion
